§ 10-10. Disposal of records.

(a) Scope of section.

Nothing in this section applies to any record that has been transferred to the custody of the Maryland State Archives.

(b) In general.

Except as provided in this section or in an approved Record Retention and Disposition Schedule, records created or received by an agency in the course of official City business are the property of the Mayor and City Council of Baltimore and may not be destroyed, sold, transferred, or otherwise disposed of.

(c) Agency compliance.

Each agency must comply with its Record Retention and Disposition Schedule and the disposal process set forth in Title 10, Subtitle 6 of the State Government Article of the Maryland Code to ensure:

(1) the orderly retention of records required for the operation of the agency; and

(2) the prompt disposal of records having no further value.

(d) Agency Certificate of Disposal.

(1) An agency head must submit a Certificate of Disposal to the City Records Management Officer for any record disposed of in accordance with the agency's Record Retention and Disposition Schedule.

(2) The Certificate of Disposal required by this section must set forth a list of the disposed records and a certification that the records were disposed of in accordance with this subtitle.

(3) The City Records Management Officer shall transmit a copy of any Certificate of Disposal received under this subsection to the State Archivist.

(e) Disposal of records held at a records storage center.

(1) At least 30 days before any records held at any City records storage center administered under this subtitle are destroyed, a list of the records proposed for destruction must be submitted to the City Solicitor and the City Auditor for review.

(2) At any time during the 30-day review period, the City Solicitor or the City Auditor may submit to the City Records Management Officer a written objection to the destruction of a record or set of records on the list.

(3) On receipt of a written objection under paragraph (2) of this subsection, the City Records Management Officer must retain the record.